Issuing duplicates
From the copy kept in the notary's archive you receive, on request, a duplicate which by law has the same evidential force as the original.
On request, the notary issues a duplicate of the document held in their archive: a faithful, word-for-word reproduction of the content of the document and of the notarial ruling, which has the same evidential force as the original.
Who can request a duplicate
A duplicate is issued at the request of any of the parties to the document, of their legal or contractual representative, of their successors, and of any person who can show a right or a legitimate interest.
For documents drawn up by the former state notarial offices or by public notaries who have ceased to practise, the duplicate is issued by the institution that took over their archive.
What a duplicate contains
A duplicate reproduces word for word the content of the document and of the notarial ruling. In place of the original signatures, the surname and given name of each signatory are stated, the stamp „DUPLICATE” is applied to the first page, and at the end the public notary signs the duplicate formula. If the original document was rectified, the duplicate also contains the ruling of rectification.
For instruments that constitute enforceable titles under the law, the duplicate formula expressly states that the duplicate has the same evidential force as the original and constitutes an enforceable title.
If the original document in the archive bears a note of revocation or annulment, in whole or in part, no duplicate can be issued. Instead, a certified copy from the archive is issued, reproducing the document with all the notes made on it.
What it costs
The minimum fee for issuing a duplicate is 75 lei. It concerns duplicates issued later, on request; the copies received when the document was concluded are covered by the fee for the authentication procedure.
Persons requesting duplicates of documents destroyed by a disaster are exempt from paying the fee, on the basis of the instruments proving that situation.
The minimum fees are set by order of the Minister of Justice. The notary may set a higher fee, depending on the complexity of the work, but never below the statutory minimum.
For full details and worked examples, see the Fees and charges section →
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